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16.10.2021 VERSENDETE

Aqipa GDPR



Dear Business partner,


In May 2018, the new EU General Data Protection Regulation will finally come into force. We have adapted the Aqipa privacy notice accordingly and need your consent due to the changes. The privacy notice ensures that you as a business partner understand how we use your data. If you have a business relationship with us, entrust your data to us. The secure and sensitive handling of your data has top priority for us, as a leading CE company.


Thank you

Your Aqipa Team




Gender neutrality

In order to achieve better legibility, gender-neutral expressions were omitted. All personal terms refer to both genders.




We process the following data and pass it on to the following recipients:

Categories of personal data Shipping Providers Accounts receivable insurance Bank/Factorbank Tax consultant Auditor Collection agency Tax authority IT Partner Suppliers
SAP-Number x x x x x x x x x
Company address x x x x x x x x x
Delivery address x x x x x x x x x
Name person x x x x x x x x x
Person address x x x x x x x x x
Phone number x x x x x x x x x
Email address x x x x x x x x x
Website x x x x x x x x x
Contracts   x x x x x x   x
VAT number   x x x x x x x x
Turnover/Balances   x x x x x x   x
Payment history   x x x x x x    
Invoices   x x x x x x    
Date of birth               x x
Gender               x x


Furthermore, we process further information about you, which you yourself have obviously made public. This term does not include data that are sensitive in terms of data protection, in particular racial and ethnic origin, political opinions, religious or ideological beliefs, trade union membership, genetic or health information.





We process the data for the following purpose

Master data creation, administration, order entry, returns processing, invoicing, delivery tracking, turnover evaluations, bonus WKZ accounting, customer contracts, supplier contracts
Posting bank
Check VAT number
Reconciliation of accounts receivable
Vendor reconciliation
Monthly report to the insurance company
Credit limit query for receivables insurance
Credit limit maintenance and control of limit overruns
Factorbank Filing (all customer master data and open items are transferred to the factor bank on a weekly basis)
Preparation and posting of the cash book
Reconciliation of accounts receivable
Reconciliation of account payable
Reconciliation internal settlement
Storage and archiving
Tax clarification/checking of business cases
Preparation of quarterly and annual financial statements
Communication tax consultant, various tax reports
Trade fair organisation
Condition processing
Delivery of goods



Data processing with contractors

Even if we hire a contract processor, we remain responsible for the protection of your data. We only use contract processors outside the European Union if an adequacy decision has been taken by the European Commission for the third country concerned or if we have agreed on appropriate guarantees or binding internal data protection regulations with the contract processor.




We pass on data to the following contractors for the following purposes

Recipient Purpose
Shipping Providers Delivery of goods
Accounts receivable insurance Monthly report
Bank/Factoring bank Submission sll customer master data and open items
Tax consultant Tax clarification/examination of business cases, preparation of quarterly financial statements or annual financial statements, tax returns
Auditor Financial auditing
Collection agency Collection processing
Tax authority Tax returns
IT Partner Checking and improving the IT function




We delete

your master data and other personal data basically after the end of the contractual relationship, at the latest however after all legal storage obligations have elapsed. Please note that your data will not deleted during an ongoing procedure (objection, outstanding invoices, etc.).



You can exercise the following rights with regard to the processing of your data

  • Right to information



You may request confirmation from us as to whether and to what extent we process your data.

Aqipa GmbH
Mag. Christian Schlechter
Data protection
Möslbichl 78, 6250 Kundl




Right to rectification: If we process your personal data that is incomplete or inaccurate, you may request that we correct or complete it at any time.



Right to erasure: You may request us to delete your personal data if we process it unlawfully or if the processing interferes disproportionately with your legitimate protection interests. Please note that there may be reasons that prevent immediate erasure, e.g. in the case of legally regulated storage obligations.



Right to restrict processing: You may request us to restrict the processing of your data if

  • you contest the accuracy of the data for a period of time that allows us to verify the accuracy of the data.
  • the processing of the data is unlawful, but you refuse to delete it and instead request a restriction on the use of the data,
  • we no longer need the data for the intended purpose, but you still need the data to assert or defend legal claims, or
  • you have lodged an objection to the processing of the data.



Law to data transferability: You can ask us to provide you with the data you have entrusted to us for storage in a structured, common and machine-readable format, provided

  • that we process this data based on the given and revocable consent or to fulfil a contract between us, and
  • this processing is carried out using automated methods.



Right to objection: you can also withdraw your consent given to us at any time. If you withdraw such consent, this has no effect on the fulfilment of our contractual obligations. If you withdraw your consent, we will no longer use your data for the aforementioned purposes. If we process your data to perform tasks in the public interest, to exercise official authority or if we invoke the need to protect our legitimate interest during processing, you can object to this data processing if there is a predominant interest in protecting your data.



Right to complain: If you believe that we violate Austrian or European data protection law when processing your data, please contact us to clarify any questions. Of course, you also have the right to complain to the national data protection authority, and from 25 May 2018 also, to a supervisory authority within the EU.



Assertion of rights: If you wish to assert any of the above rights against us, simply use our contact options.



Confirmation of identity: In case of doubt, we may request additional information to confirm your identity. This is for the protection of your rights and privacy.



Excessive claim of rights: Should you exercise one of the above rights manifestly unfounded or particularly frequently, we can demand an appropriate processing fee or refuse to process your application.



Duration: This Aqipa privacy notice is valid from 25 June 2017 and replaces the previous privacy policy.



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Google Analytics

This website uses Google Analytics, a web analysis service provided by Google Inc. ("Google"). Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of the website will generally be transmitted to and stored by Google on servers in the United States. If IP anonymization is activated on this website, Google will shorten your IP address beforehand within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA where it will be shortened. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, compile reports on website activity and provide other services relating to website activity and internet usage to the website operator.

The IP address transmitted by your browser as part of Google Analytics is not combined with other data from Google.

You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also prevent Google from collecting the data generated by the cookie and related to your use of the website (including your IP address) and Google from processing this data by downloading and installing the browser plug-in available under the following link: http://tools.google.com/dlpage/gaoptout?hl=de.

We use Google Analytics to analyse and regularly improve the use of our website. The statistics obtained allow us to improve our services and make them more interesting for you as a user. For the exceptional cases in which personal data is transferred to the USA, Google has submitted to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework.

Third party information: Google Dublin, Google Ireland Ltd, Gordon House, Barrow Street, Dublin 4, Ireland.

Terms of use: http://www.google.com/analytics/terms/de.html, Overview of data protection: http://www.google.com/intl/de/analytics/learn/priv acy.html, as well as the data protection declaration: https://policies.google.com/privacy?gl=AT&hl=de

Used Cookies: Functional and Performance Cookies (More information can be found in the "Cookies" section)

Lifetime of cookies:

  • _ga 2 years
  • _gid 24 hours
  • _gat 1 minute
  • AMP_TOKEN 30 seconds up to one year
  • _gat_ 90 days


Legal basis: The processing is carried out on the basis of Art. 6 (1) lit. f GDPR for the legitimate interest in the above-mentioned purposes.


Google Tag Manager

Our website uses the Google Tag Manager. Google Tag Manager is a solution that allows marketers to manage website tags through a single interface. The tool itself (which implements the tags) is a cookie-less domain and does not collect any personally identifiable information. The tool triggers other tags that may themselves collect data. Google Tag Manager does not access this data. If deactivation has been made at the domain or cookie level, it will persist for all tracking tags implemented with Google Tag Manager.

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